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The Office of the Ombudsman is open between 9.15 and 5.30 Monday to Thursday and 9.15 to 5.15 on Friday.
18 Lr. Leeson Street, Dublin 2.
Tel: +353-1-639 5600
Lo-call: 1890 223030
Fax: +353-1-639 5674
Email: ombudsman@ombudsman.gov.ie
BrowseAloud
January 2001 - Report on Nursing Home Subventions
Chapter 8 - Some Reflections
Some Reflections
This report is concerned with a particular social policy initiative, how it was conceived, provided for in legislation, funded and implemented. The Ombudsman became involved because members of the public complained about the manner of its implementation. The Ombudsman's investigation of these complaints reveals serious deficiencies and these are detailed in the earlier chapters of this report. Stepping back from all the detail of the earlier chapters, there is one overarching issue which may be put in the form of the following questions: why did this project go so badly wrong? why did it continue to operate so unsatisfactorily for so long? which systems, which should have picked up on these problems, failed to function? In a democratic society, where governmental arrangements are predicated on a system of checks and balances, one is entitled to expect that oversight and accountability mechanisms would have identified and dealt with these problems. The fact that this did not happen has to be a cause for concern. The Ombudsman's Office - though not provided for constitutionally - forms part of our system of checks and balances and this report to the Houses of the Oireachtas is intended to draw attention to one particular failure within the overall accountability framework. However, the Ombudsman's jurisdiction relates to administrative actions only and does not encompass all of the elements which make up the wider governmental process. The present report has identified serious issues in regard to the relationship, on the one hand, between the Oireachtas and the Executive and, on the other, the relationships within the Executive between the political and administrative levels as well as between those controlling resources and those in receipt of resources. The Ombudsman is drawing attention to these issues in the hope of encouraging serious debate on them. In this regard, the present report reinforces the concerns expressed by the Ombudsman in his report Lost Pension Arrears which was presented to the Oireachtas in June 1999. A detailed analysis of the constitutional and legal framework of government is beyond the scope of this report but a brief survey of the issues, and of possible responses, is presented here. Because these issues relate to accountability, to authority and to oversight mechanisms generally, they are of central importance in a democratic society. |
"The sole and exclusive power of making laws for the State is hereby vested in the Oireachtas: no other legislative authority has power to make laws for the State."
Bunreacht na hÉireann, Article 15.2.1
The Government shall be responsible to Dáil Éireann. The Government shall meet and act as a collective authority, and shall be collectively responsible for the Departments of State administered by the members of the Government.
Bunreacht na hÉireann, Article 28.4.. |
Oireachtas and Executive
The model for government in Ireland is set out in the Constitution (particularly Articles 6, 15 and 28) and in statute (particularly the Ministers and Secretaries Act, 1924 as amended). Ireland is a parliamentary democracy with a written Constitution providing for the traditional division of powers between the legislature, executive and judiciary. The executive power of the State is exercisable by or on the authority of the Government, which acts collectively and which is "responsible to Dáil Éireann". The Government is collectively responsible for the "Departments of State administered by the members of the Government", i.e. by Ministers. Each Department of State is a "corporation sole" and all the acts of a Department are the acts of its Minister for which she or he is responsible to the Dáil. This model of government is posited on notions of checks and balances and accountability. Practice in recent decades suggests that, increasingly, this model is more of a theoretical construct than a reality. This may be particularly the case in terms of the actual balance of power as between the executive and the legislature and in terms of the capacity of the legislature to supervise the executive. The notion that the Oireachtas sets policy, makes the laws and then leaves it to the executive to implement the laws does not fit with how government operates in practice. The reality, as attested by many political scientists and commentators, is that the Government once elected controls the Houses of the Oireachtas with a resulting diminution in the capacity of the Houses to supervise the executive. For all practical purposes, it is the Government which decides policy; which proposes legislation and ensures its passage through the Oireachtas and, subsequently, in its executive capacity ensures that the laws are implemented. In Administrative Law in Ireland (3rd edition, 1998), Hogan and Morgan describe the Irish governmental system as a "fused executive-legislature" rather than one in which the executive and the legislature are separate. They write: "... all the Dáil's powers over the Government are conditioned by the basic fact of political life which is that a Government can almost always command the support of a majority of deputies, because deputies are elected principally on the basis of the party which they have pledged themselves to support in the Dáil. Such is the strength of the whip-system that the legislature cannot be regarded as speaking with a voice independent of the executive and, so, it is realistic to characterise the central element in the Irish governmental system as a fused executive-legislature." Writing almost 30 years earlier than Hogan and Morgan, the same issue was addressed by Basil Chubb in somewhat starker terms: " A division of functions and powers along the lines suggested by the literal meaning of the words of the Constitution does not obtain in Ireland. It would be absurd to think of the Government as having only 'executive' functions. ... Again, it would be misleading to envisage the Oireachtas as 'making laws' in the literal sense or to the extent that American congressmen, for example, are 'legislators'. The Oireachtas has the authority to declare law and thus to legitimize it. Although it makes some contribution to its content by way of criticism and amendment, the initiative in preparing and proposing bills rests almost wholly with the government, and the origins and formulation of legislation owe little to the Oireachtas as such." Constitution and Constitutional Change (3rd edition, 1970) |
"In any democracy the role of Parliament is central in: 1.deciding on legislation 2.establishing departments and other agencies of the State to implement fully and fairly legislation, 3.ensuring that Ministers, Departments and State Agencies are fully accountable to it, and 4.holding the Government to account."
Committee of Public Accounts, Parliamentary Inquiry Into DIRT - First Report, December 1999. |
Concerns Expressed
Within the Oireachtas itself, and among commentators on politics and government, concerns are increasingly being expressed about the manner in which the respective branches of government relate to one another and, more specifically, as to whether the Houses of the Oireachtas are in a position to exercise fully their functions. The Ombudsman feels it is important to advert to these expressions of concern and, without in any way wishing to be drawn into party political debate, some recent examples are summarised below. _ At a meeting of the Committee of Public Accounts (PAC) on 13 July 2000 the Committee Chairman, Deputy Jim Mitchell, made a series of comments on the need for parliamentary reform as well as wider governmental reform. Deputy Mitchell observed: "Following the DIRT inquiry it was the conclusion of this committee that all the recent scams, going back to the beef scandal, were contributed to, in part at least, by the lack of performance by the Oireachtas itself in obtaining accountability from the Government and state agencies." Deputy Mitchell went on to comment that insufficient attention was being paid by the House itself to "the need for accountability, proper processes, and checks and balances in the system". _ In its report of December 1999, entitled Parliamentary Inquiry Into DIRT - First Report, the PAC discussed the issue of Oireachtas reform. The PAC identified a number of weaknesses in procedures and practices and made a series of recommendations as to how matters might be improved. Overall, it was the view of the PAC that "accountability to the Oireachtas is weakened ... by a lack of clear boundaries between Parliament and Government."2 _ The Fine Gael party published a policy document in September 2000 entitled A Democratic Revolution - A Plan for Institutional and Public Service Reform. This document drew attention to a number of concerns of relevance in the present context. These included:
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" It is understandable that Governments in power are not anxious to burden themselves with keen and effective critics, but what of the members generally and the Oireachtas as a body? Members have, it seems, accepted the comparatively passive role, so far as legislation and the scrutiny of the conduct of business are concerned, which has become such a feature of British parliamentary life in this age of disciplined parties and large-scale governmental operations."
Basill Chubb (ed.), A Source Book of Irish Government, 1964. |
Relationships within Executive
What is of interest here is the nature of the relationship between a Minister and his or her senior civil servants. The legal status of the Minister as a corporation sole generally precludes the possibility of independent action by senior civil servants. All acts of the Department and of its officials are the acts of the Minister. This remains the case even after the enactment of the Public Service Management Act, 1997. Of course, in practice, common sense has to apply in relation to the extent to which a Minister should be held accountable for the actions of each and every official. As a general rule of thumb, accountability should apply to those actions of which the Minister was aware, or of which the Minister as head of the Department could reasonably be expected to have been aware, or to have made himself or herself aware. Clearly, the strict legal position could give rise to considerable practical difficulty in a situation where the range of activity of a typical Department is far beyond the compass of the individual Minister. The particular modus operandi which evolved to cope with this difficulty was succinctly described in the 1969 Report of Public Services Organisation Review Group (Devlin Report) - see opposite. Within this model there was a clear division of functions as between the political (Ministerial) side and the official side. Good government, as Professor Séamus Ó Cinnéide put it, "depended on a certain distance and balance between the two sides"4. The question is whether this traditional modus operandi, as described in the Devlin Report, continues to operate some 30 years later. The Ombudsman has already commented on the cumulative effect of a series of recent enactments - the Public Service Management Act, the Privilege and Compellability Act and the Freedom of Information Act - on this traditional model.5 The effect of these enactments, as the Ombudsman sees it, is to move away from the traditional model without having put anything specific in its place. Other commentators are perhaps more forceful in contending that the traditional, extra-statutory arrangement no longer exists. For example, Professor Séamus Ó Cinnéide argues that there has been a radical change amounting to an unspoken revolution in our system of governance (see following page). In the case of the nursing home subvention project, the subject of this present report, it is not the Ombudsman's conclusion that the officials failed to consult with the Minister, or that they failed to act in accordance with his wishes. Ultimately, the Minister (and more than one was involved over the period) signed the various regulations and is, as a matter of constitutional law, responsible for them. Even if the Minister had not been properly briefed, which is not contended by the Ombudsman to have been the case, he would still be responsible. What is perhaps cause for concern is the paucity of written evidence of the Minister's involvement and of the Minister's own views on the subject. This apparent reluctance to record the Minister's involvement represents a departure from the traditional model in which senior civil servants could expect to have a detailed record of the Minister's thinking. The traditional model certainly existed up to the 1980s. The Ombudsman has already7 raised the issue of what appears to be a growing practice within Departments whereby Ministers tend not to put their views or instructions explicitly in writing. For example, the views of the Minister may be conveyed verbally, or conveyed via his or her private secretary, or conveyed through such phrases as "as directed" or "as discussed". While acknowledging the pressure of work facing all Ministers, there are a number of difficulties with this type of practice. In the immediate term, it may lead to a lack of clarity as to a Minister's actual views and intentions. In the immediate and medium terms, failure properly to record a Minster's views and intentions may well undermine that sense of absolute trust between a Minister and his or her senior officials which is vital to an effective working relationship. Such a practice also has implications for accountability; the absence of a clear, written record can lead to uncertainty when the actions, or inactions, of a Minister (and his or her Department) are being scrutinised by the Oireachtas. In the longer term, and from an archival point of view, it means that public administration records are going to be incomplete. |
"The modus operandi which has been adopted is to issue letters, minutes and instructions, in the name of the Minister.... The official does not sanction, he conveys the sanction of the Minister. He does not describe himself as authorising, he speaks of the Minister authorising. The personal and final responsibility of the Minister is in every instance stressed. The whole system is extra-statutory but it functions. That it does so is because of the special relationship of trust between the Minister and his officials. The trust is and must be mutual. The official knows that the Minister will stand over his action vis-à-vis public and parliament if this action is in conformity with his general views. The Minister knows that the official in taking any action will always be conscious that the Minister may, in relation to the official's action, be challenged: that it is his business to have a convincing answer to such challenge. He knows furthermore that the Minister must be personally consulted and a direction sought from him where the subject matter may have serious public and political implications."
Report of Public Services Organisation Review Group (Devlin Report) 1969. |
What Next?
It may be that if the Committee system, which exists at present in the Houses of the Oireachtas, had been in operation when the Health (Nursing Homes) Bill was being considered that some of the problems identified in this report might have been avoided. In particular, the gulf which occurred between policy and implementation might have been avoided, or at least narrowed. The present system now seems flexible enough to enable the Committee dealing with a particular piece of legislation to explore its "mechanics" with the officials of the sponsoring Department. It may be also that, if the Freedom of Information Act, 1997 had been in operation in the early 1990s, the pressure on the Department to get to grips with the defects and illegalities of the nursing home subvention scheme might have been much greater. Nevertheless, there is no certainty that the failures in accountability highlighted in this report could not occur in the case of other schemes and programmes. This is because of certain basic features of the system:
Secondary LegislationIn the shorter term, establishing a mechanism for monitoring secondary legislation is an obvious step worth taking. Such monitoring might have to be done, initially at least, on a selective basis. This could be done by ensuring that, in the case of certain Bills, the section dealing with the making of regulations by the relevant Minister would provide that an affirmative resolution from each of the Houses of the Oireachtas would be needed before any such regulations would come into effect. This would be particularly the case where the regulations in question confer entitlements, require payments by, or otherwise impose penalties on members of the public. There is something to be said for having the Committee, which dealt with the passage of the legislation, also deal with monitoring the making of the regulations. In this context, what was done in the case of the Ombudsman Act, 1980 may be of interest. When the Ombudsman Act was passed it contained, at Section 4(10), the "standard" provision in relation to the making of regulations whereby public bodies could be added to, or deleted from, the list of public bodies subject to investigation by the Ombudsman. When the Act was implemented in 1984 with the appointment of the first Ombudsman, the then Minister introduced the Ombudsman (Amendment) Bill. This, when enacted, provided that any regulation under Section 4(10) required an affirmative resolution by each of the Houses of the Oireachtas. It was considered that any proposed amendments to the Ombudsman's jurisdiction were worthy of consideration by the two Houses. |
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Funding of EntitlementsDáil Éireann might also wish to give consideration to the way in which, at present, it deals with the Annual Estimates. It might be useful if expenditures which are effectively non-discretionary (i.e. which arise from entitlements which must be met, for example, public service pensions) were identified. The Departments responsible for these expenditures would be asked to confirm that these were the best estimates of what was required to meet these entitlements; if this proved not to be the case, they would face questioning by the Public Accounts Committee in due course. If, because of a general need to reduce public expenditure, it became necessary to reduce the estimate for a non-discretionary service below the realistic amount, then the Department concerned would have to indicate the actions required to "square the circle". It would then be a matter for Dáil Éireann to decide how this might be achieved. Oireachtas-Executive InteractionThere may also be a case for particular Oireachtas Committees, from time to time, pursuing with specific Departments areas which have been identified as giving rise to a significant number of justifiable complaints. Human Rights IssuesThe Ombudsman has already observed that, in relation to the particular scheme the subject of this report, there is little evidence that notions of the rights of applicants were paramount. Whereas it may be easier to recognise and meet basic rights in times of economic success, it is more important that those same rights are provided for when times are hard. With the passing of the Human Rights Commission Act, 2000 and the intention that the European Convention on Human Rights will become part of Irish law, it is clear that international human rights instruments will increasingly represent a significant influence in the State's approach to service provision. This is likely to be particularly so in the case of entitlements for groups such as children, the disabled, the homeless, travellers and other minority groups, the elderly, immigrants and persons in custody and detention. A human rights approach may not, in fact, be all that different to what our Constitution already provides; but it may well be the catalyst to unlocking what is already contained in the Constitution. This approach will pose fresh challenges for our institutions of government. It will underline the importance of an open and accountable parliament, an executive which is accountable to that parliament, an independent and impartial judiciary and a free and responsible media. These institutions will have to develop an awareness of the relevance of human rights protection not only to existing international instruments but also to domestic law and, indeed, to administrative schemes and programmes which are not part of domestic law. Citizens too will need assistance, on the one hand to develop their awareness of these rights and how they impact on their daily lives and, on the other, to develop new responsibilities which tolerate and encourage support for individual difference. Viewed in the broadest sense, a government's task is to serve the interests of its citizens and it derives its legitimacy from the way in which it does so. The function of serving its citizens is most clearly seen in areas in which the government protects or cares for individuals and their interests, or provides public services. Although it may seem paradoxical, the public also needs to be assured of protection against the government when it fails to fulfil its responsibilities in relation to the public. For example, doing justice to social, economic and cultural human rights and the right to development may pose serious problems if a country's finances do not permit the government to honour justifiable claims. In that situation it is important that the model of government in place permits the allocation of scarce resources to be administered under a system of priorities in an equitable and transparent manner. In cases where a government has not adequately protected these and other human rights, it is important that the citizen is enabled to pursue the matter further either to the courts or to the appropriate "national human rights institution" in the form of a National Ombudsman or a Human Rights Commission. |
" In this Act ... 'human rights' means - (a) the rights, liberties and freedom conferred on, or guaranteed to, persons by the Constitution, and (b) the rights, liberties or freedom conferred on, or guaranteed to, persons by any agreement, treaty or convention to which the state is a party."
Human Rights Commission Act, 2000. |
Notes
(1) See, for example, Alan J. Ward The Constitution Review Group and the 'Executive State in Ireland, Administration, Vol. 44, No. 4. Professor Ward characterises government in Ireland as that of an "executive state", one in which the Executive takes practical precedence over the Legislature, where the government is "permitted to govern, free of unnecessary distractions from the Oireachtas". In this context, Professor Ward cites the following statement made in the Dáil in 1983 by the late Brian Lenihan TD:
"Whatever we do ... as parliamentarians must be regarded essentially as a kind of subsidiary or advisory function ... Fundamentally, what we are all concerned about in a representative democracy is electing people who will come here and elect a government ..." See also Séamus Ó Cinnéide, Democracy and the Constitution, Administration, Vol. 46, No. 4. Professor Ó Cinnéide argues that democracy in Ireland is under threat because the checks and balances of a parliamentary democracy no longer function properly: "There are three main things wrong with the system. Firstly, the executive, that is the government and the civil service, has gradually become more and more powerful, while the Dáil and the Seanad have become less important. Secondly, political consensualism is made worse by the creeping corporatism of the last twenty years ... Thirdly, the bureaucracies have become more powerful and, notwithstanding information booklets and better telephone etiquette, have become less accountable and at the same time less independent of the politicians." (2) To illustrate this point, the PAC pointed out that in conducting its DIRT Inquiry it had "to repeatedly seek sanction from the Department of Finance for staffing and resources and for other, even minor, expenditure". The fact that such requests were always met in this instance does not, according to the PAC, take from the fact that it was dependent for resources on the good will of the Executive (in the form of the Department of Finance).(3) Speech by the Attorney General, Michael McDowell SC to the Association of European Journalists, 22 November 2000.
(4) Ó Cinnéide, ibid.
(5) Paper delivered by the Ombudsman/Information Commissioner, Kevin Murphy, at the Management of Government in the New Millennium, Conference organised by the Departments of Government and of Law, University College Cork , 1 October 1999. (Text of paper available on Ombudsman website - http://www.irlgov.ie/ombudsman/)
"What comes over very strongly to me is that the attempt by means of these various Acts to move away from the traditional model of accountability to a new model seems to lack completion and that as a result there is scope for a great deal of confusion. The traditional model - which I would call the Collaborative Model - is at its best exemplified by the Seán Lemass/John Leydon relationship in the Department of Industry and Commerce . ... The model to which we seem to be moving is what I would call the Contractual Model exemplified by the new relationships in the New Zealand public service. Here the Minister with the advice of special advisors determines what he/she wishes to achieve during a term of office and enters into a short-term contract with the Secretary General. The Secretary General undertakes to deliver a range of outputs to realise the Minister's desired outcomes and is assessed on the success or otherwise of that delivery. ....The Collaborative Model is by definition less open and much less defined than the Contractual Model and respective responsibilities are much less clear cut. To operate successfully it requires a high degree of co-operation and common ground as well as mutual trust - some would say loyalty. It may also require a high degree of official secrecy, particularly in relation to the Minister/Secretary General relationship. The Contractual Model needs very precise definition especially in relation to responsibilities and accountabilities. It is a more professional relationship but by its nature may develop an adversarial aspect. It may be that holding someone accountable necessarily requires an adversarial aspect. It is clear that, while we have moved somewhat in the direction of the second model, we have stopped well short of it." (6) Ó Cinnéide, ibid(7) Management of Government in the New Millennium, Conference organised by the Departments of Government and of Law, University College Cork, 1 October 1999.
(8) See, for example, the High Court judgement of Mr. Justice Barr in Jamie Sinnott and Minister for Education, Ireland and the Attorney General (4 October 2000). This case involved the failure of the State to make adequate provision for Jamie Sinnott's constitutional right to primary education in a situation where Mr. Sinnott had special educational needs because of autism. Mr. Justice Barr commented on
"the administrators in the Department of Finance, who play a major role in advising on the dispositioning of the financial resources of the State, [and] who appear to be insufficiently informed regarding the constitutional obligations of the State to the weak and deprived in society to enable them to assess realistically the degree of priority which should be attached to each such claim ... the ultimate financial decision-makers and officials who devise annual revenue/exchequer budgets and administer state funds must have a real awareness and appreciation of the constitutional obligations of the State to all sectors of the community and in particular to the rights of the grievously deprived in society ..." It would seem that the broad thrust of Mr. Justice Barr's comments may also be relevant in relation to the State's funding of statute-based services for the elderly.